The Prison Reform Trust ("We"/"Us"/"Our") takes the privacy rights of customers, donors and users ("You"/"Your") of Our website and services very seriously and We seek to ensure the highest standards of compliance with UK Data Protection Laws and Regulations. We have an up-to-date entry on the Data Protection Register. This can be seen at http://www.informationcommissioner.gov.uk/
This Privacy Policy is incorporated in and subject to Our Website Terms & Conditions. This Privacy Policy explains to You how We may use Your Data (as defined in 1.1 below).
By accessing or using Our website, purchasing goods from the website, requesting an event ticket and/or making a donation to Us, You expressly consent to the use of Your Data in accordance with this Privacy Policy.
1. Your Data
1.1 "Your Data" means any information about You which is personally identifiable or otherwise relates to You, including, without limitation, Your name, address, date of birth, telephone number, email address, other contact details, financial details, comments, transactions, call requests and other information from which You can be identified and which You may disclose to us at any time.
2. When do We collect Your data?
2.1 We collect Your Data from You when You:
2.1.1 buy any goods on Our website;
2.1.2 make a request for an event ticket;
2.1.3 make a donation to Us on Our website; or
2.1.4 otherwise disclose Your Data to Us at any other point.
3. How do We use Your Data?
3.1 We use Your Data to:
3.1.1 process any order, event ticket request or donation including the administration of payments that You may make to Us;
3.1.2 confirm and investigate any transactions or transfers of monies that may occur in respect of any order, event ticket request or donation You make;
3.1.3 monitor, develop and improve Our websites and services;
3.1.4 process and deal with any complaints or enquiries made by You;
3.1.5 monitor and investigate any suspected breach of the Website Terms & Conditions or otherwise relating to You or any suspected unlawful activity; and
3.1.6 where You have given your consent, to send You information about Us.
4. Will we pass on Your Data to third parties?
4.1 We may pass Your Data to other parties as follows:
4.1.1 to Our employees [and agents and partners and affiliates] to process an order, event ticket request or donation and to administer these and any other services provided to You by Us now or in the future or any correspondence entered into between You and Us, including any marketing activities to which You have consented under paragraph 3.1.6 above;
4.1.2 in some cases We may use a technical partner to conduct some processing of Your Data on Our behalf, including for research purposes, but this is always subject to strict contractual control and subject to UK Data Protection Legislation restrictions;
4.1.3 some general statistical information about visitors and users of Our websites and services, sales patterns, traffic volumes and related matters may be passed on to reputable third parties for research and reporting purposes or otherwise but these details will not include information personally identifying You;
4.1.4 we may disclose Your Data to the police, regulatory bodies, enforcement authorities or legal advisers in connection with any alleged criminal offence or unlawful activity or suspected breach of the Website Terms & Conditions;
4.2 Other than in the circumstances outlined in paragraph 4.1 above, we will not provide Your Data to any third party without Your consent or unless We are required to do so by law. Please note that We will not pass Your Data to third parties for marketing purposes without Your consent.
5. Data Security and Transfers
5.1 We endeavour to take all reasonable steps to protect Your Data. All the data collected by Us is stored on a secure server. The secure server software encrypts all information You input before it is sent to Us.
5.2 We will not knowingly transfer Your Data outside of the EEA for any purpose other than in connection with the potential storage of data and systems on servers that may be located elsewhere and then always subject to required restrictions in accordance with relevant data protection laws.
6. Cookies
6.1 This section only applies to Your use of our website.
6.2 Cookies are small pieces of information stored by Your browser on Your computer's hard drive. We use cookies on Our website to allow Us to understand who has seen which pages, to determine how frequently particular pages are visited and to determine the most popular areas of Our website. Most web browsers automatically accept cookies, though You do not have to. We do not control the use of cookies by third parties. If You wish to disable cookies then You can do so by readjusting Your browser settings although please note that by disabling cookies You may not be able to use all features of the website.
6.3 For more information on cookies and how to disable them, You can consult the information provided by the Interactive Advertising Bureau at www.allaboutcookies.org.]
7. Other links
7.1 Please be aware that We may link to other sites that may be accessed by You through any of Our website. We are not responsible for the data policies, content or security of these linked sites.
8. Contact Us
If You have any comments or queries in connection with Our privacy policy, please contact Us by email at prt@prisonreformtrust.org.uk, or write to Us at Prison Reform Trust, 15 Northburgh Street, London EC1V 0JR or fax Us on +44 (0)20 7251 5076.
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